Time & Attendance
Stop managing timesheets manually. Let PeopleKey Nexus handle the exceptions
A smarter approach…
- Automate payroll processing without the need for manual data entry
- Gain new visibility with our live, real-time attendance feed and monitor clock-ins, clock-outs, breaks and no-shows as they happen
- Populate timesheets automatically with time and attendance clocking data
- Streamline approval processes with rounding rules and grace periods
- Calculate overtime and automate allowance payments (supporting Modern Awards, EBAs, Fair Work practices)
- Improve time and attendance quality control by setting multiple approval step
- Account for absenteeism and manage leave requests
- Work across multiple sites efficiently with our multi-site rostering tools
- Live data available on mobile, tablet and desktop, anytime, anywhere
Timesheets
Nexus lets you predefine rounding rules and grace periods and automatically applies them to timesheets.
- Only manage exceptions to the rules, not all of your time and attendance data
- Account for absent times with predefined leave types
- Set rules to round clock in, clock out and break times forward or backward
- Automatically apply breaks, so staff don’t have to
Approvals
Nexus provides for a multi-tiered approval process, ensuring visibility and accountability at all levels of management. Timesheets for the pay period are locked to the business once the highest level is reached to ensure the integrity of the data.
Scheduling / Rostering
Leave Management
Nexus Leave Management streamlines the leave process from request through to approval and reporting. Employees can apply for leave directly within the platform, and once approved, rosters are automatically updated, giving managers clear visibility over upcoming absences enabling faster, more informed decision making.
Award Interpretation
Australia’s award and enterprise bargaining system is one of the most complex in the world. With over 120 Modern Awards covering everything from penalty rates and overtime thresholds to meal allowances and shift loadings, even small miscalculations can lead to significant underpayment liability. Nexus takes the guesswork out of compliance with a powerful, configurable business rules engine that interprets your specific award or EBA conditions automatically — every pay cycle.
- Supports Modern Award and EBA conditions including penalty rates, overtime, shift loadings and allowances
- Configurable rules engine adapts to your specific agreement — not a one-size-fits-all template
- Automatically calculates the correct pay rate based on when, where and how long an employee works
- Handles complex overtime cascades — daily, weekly and averaging arrangements
- Automates allowance payments triggered by shift type, duration, location or role
- Splits labour costs across departments or cost centres for accurate reporting
- Flags anomalies before payroll is processed, reducing the risk of underpayments reaching employees
- Audit trail on all rule applications, supporting Fair Work compliance documentation
Why it Matters
Australian employers have paid back over $1 billion in underpaid wages in recent years, with high-profile cases spanning retail, hospitality, aviation and aged care. Many of these errors weren’t intentional — they were the result of manual processes and spreadsheets that couldn’t keep pace with the complexity of Modern Awards. Nexus automates what’s easy to get wrong.
Payroll Export
Reporting
Nexus offers several pre-built reports, employee time and attendance data that can be accessed and distributed in just a few clicks. If you need more in-depth analysis across different fields, you have complete flexibility with Nexus’ drag and drop easy to use report builder.
Customer Feedback
The PeopleKey system and scanners are easy to set up, maintain and use. Having Wi-Fi makes the units easy to place where they are most practical. Support from the team, during and after implementation, has been amazing, never a question left unanswered and always very speedy.
(Building Materials)
We are impressed with the performance and reliability of PeopleKey Nexus. It’s easy to use, reliable, and has really helped simplify how we manage time and attendance.
It has significantly streamlined our time and attendance tracking processes. What we appreciate most is how smoothly it fits into our day-to-day processes and whenever we’ve needed support, the team has been quick and helpful.
It’s clear that the product is well thought out, and it’s made a noticeable difference for us. We’re happy to recommend it to others looking for a solid workforce management solution.
Kingspan Insulated Panels Pty Ltd
(Manufacturing)
What started as a targeted solution for our Sydney operation, was so successful that we’ve now rolled it out right across our Australian operation.
Both the PeopleKey technology and the PeopleKey support team have been simply brilliant…
A great success by all measures.
Adbri Concrete & Aggregate
(Construction Materials)
